Administrative Back Office Assistant

Join our advisory team in the heart of Copenhagen

Do you have a background in pensions and a talent for structure and coordination? As an Administrative Back Office Assistant at Max Matthiesen, you’ll play a key role in supporting our advisors across the country. You’ll assist with meeting scheduling, document management, and case follow-up, allowing our advisors to focus on what matters most – the clients. You’ll become part of a professional and dedicated team that values expertise, collaboration, and a positive work atmosphere. We offer flexibility, responsibility, and a work environment that supports both development and community.

Max Matthiessen

About the Role

As an Administrative Back Office Assistant, you’ll become part of our advisory team, where the daily work is defined by collaboration, professionalism, and a positive spirit. You’ll work closely with skilled and supportive colleagues who are passionate about making a difference for our clients. The position gives you the opportunity to play an important role in a professional setup with room to grow, ask questions, and focus on both quality and development. Here, you’re not just a link in the chain – you’re a valued part of the team.

Your Tasks

You’ll take on a varied role where you’ll be an integral part of the daily operations and gain insight into both client collaboration and coordination. Your tasks may include:

  • Handling administrative tasks and client documentation

  • Following up on requests and cases with pension providers

  • Scheduling client meetings and preparing PowerPoint presentations

  • Booking meetings for our pension advisors

  • Ensuring high quality and professional client communication

Your Profile

 We imagine that you:

  • Have knowledge of pensions and experience with customer service

  • Have a knack for scheduling meetings and coordinating tasks

  • Possibly have experience from a back office role in the pension industry (not required)

  • Are structured, detail-oriented, and a strong team player

We Offer

an inclusive and dynamic work environment where professionalism and community go hand in hand.

We offer flexible working hours, along with opportunities for both professional and personal development. You’ll work closely with skilled colleagues who are eager to share their knowledge and support your growth.

Our everyday culture is informal, positive, and filled with good energy – and we value social activities that strengthen connections across teams. In addition, we offer attractive employment terms such as health insurance.

Application and Contact

Does this sound like the right opportunity for you – and are you ready to make a difference?

Send your application to Jeanette Hansen, HR Manager, at jeanette.hansen@maxm.com

We’re conducting interviews on an ongoing basis, so please send your application as soon as possible. We look forward to hearing from you!

Apply Now!